Mayor Tarte called the meeting to order at 8:10AM. Commissioners Rinker, Travis, Gilroy, Bradford and Hare were present. Manager Roberts, Asst. Manager Grant, David Boraks and Jackson Sveen were also present.

Manager Roberts gave an overview of the agenda items and the Board discussed the following:

• Town branding as it relates to town-wide special events
• NCDOT is favoring a roundabout at Catawba Avenue/Hwy. 21 and staff is looking into applying for a UPWP grant to evaluate the intersection
• Cost estimate for the DDI aesthetic design enhancement
• Renewal options for false alarm ordinance
• Include a cold weather clause in the sidewalk contract

Due to a scheduling conflict, the Board deferred the special event discussion.

Chief Hoyle gave a presentation (Attachment 1) on the technology and equipment improvements that have increased both effectiveness and efficiencies in staffing, patrolling, monitoring, and reporting at the Police Department. He explained how the camera technology has increased the ability to identify and prosecute criminals, as well as, future opportunities for town-wide WiFi and corridor monitoring.

Mayor Tarte called the meeting to order at 7:05PM.

All commissioners were present for the meeting.

Mayor Tarte explained that Item 7C was presented during the 6PM pre-meeting and if there were no other changes he called for a motion to approve the agenda.

A motion was made to approve the agenda. 

Boy Scout Pack 777 led the Pledge after a moment of silence was observed.

• Alarm Ordinance will be tabled until October 15^th
• ABB held their grand opening
• Economic development is starting to pick up
• Resumes are being accepted for the Economic Development Coordinator contract position
• I-77 widening delay by NCDOT
• Election Day – November 6^th
• Cornelius Fire Department contract update
• Police Department is adding a K-9 Unit 

Mayor Tarte suggested that the five people signed up to speak in regards to Bailey Springs Drive might want to wait until the Board discusses Item 8B as it relates to Bailey Springs Drive. He explained that he would allow their comments at that time if their answers were not answered through the Board’s discussion. All five were in agreement and held their comments for Item 8B.

There were no other public comments.

Mayor Tarte recognized Captain Kevin Black’s promotion to Major, second in command, of the Cornelius Police Department.  Major Black was then congratulated at the dais by the Board and staff.

Jessie Green of Ratio Architects presented (Attachment 2) the enhanced conceptual aesthetic design for the Diverging Diamond Interchange. Commissioner Gilroy stated it was beautiful. Commissioner Bradford asked about the maintenance of the mast. Mr. Green explained that a high performance material would be used to minimize maintenance. Commissioner Travis questioned the position of the masts as they relate to the DOT mast arms. Mr. Green explained that DOT has yet to determine the mast arm locations but they most likely will not interfere with one another. Commissioner Travis questioned if the existing landscape along the ramps will still be used with the new design. Mr. Green explained that a landscape survey will be conducted and most likely only the landscape that would block the masonry abutments would need to be removed. Commissioner Hare stated that the River Birch trees have shallow root systems and might damage sidewalks if used in the refuge areas of the plan. Mr. Green stated that they will revisit the tree selection with that in mind. 

Asst. Manager Grant asked the Board for feedback on the design as time was of the essence as DOT will soon begin the construction document phase.

The Board consensus, by a show of hands, was unanimously (5-0) in support of the new design and moving forward with the construction document phase.

Chief Hoyle gave the presentation during the 6:00PM pre-meeting.

Mayor Tarte read excerpts of the proclamation declaring October as Domestic Violence Awareness month. Amy Putnam with United Family Service thanked the Board for its funding support of the Victims Advocate position and for proclaiming October as Domestic Violence Awareness month.

A motion was made to approve the Proclamation and is incorporated hereto by reference.

Manager Roberts explained that the proposed parking schedule ordinance is very similar to the parking schedule adopted for the JV Washam experience. Mayor Tarte asked if the offense was enforceable. Chief Hoyle explained that with the Ordinance in place there will be a lot less negotiating and a lot more enforcing. Attorney Brown stated that as an Ordinance the police can than enforce the offense by writing tickets. Chief Hoyle stated that coverage is not the issue; rush hour time is the issue with two of the largest schools located on a two lane road and that the CMS parking policy frustrates the issue.

Ms. Holly Smith, 11926 Bradford Park Drive, Davidson, requested the Board consider extending the times due to football games.

Mr. Tim Sanders, 11810 Bradford Park Drive, Davidson, explained that the neighbors have sent letters to CMS requesting they consider a reverse traffic flow pattern.

Mayor Tarte suggested meeting with CMS Superintendent Heath Morrison and Board Member Rhonda Lennon to discuss traffic flow options. Manager Roberts stated he was willing to meet but that it would not solve the problem 100% as parents will still use Bailey Springs Drive, and, due to the heavy traffic on Bailey Road, cars will stack. 

Ms. Grace Capps, 19025 Park Terrace Lane, Davidson, stated that the CMS Superintendent has done what he can for the situation and that enforcement is the key. Commissioner Gilroy stated it’s time for tight rules and enforcement.

Mayor Tarte asked if there were any further comments. There being none he called for a motion to approve the Ordinance as presented and for staff to pursue further discussions with CMS on traffic flow options.

A motion was made to approve the parking schedule Ordinance amendment as presented.  

Ordinance 2012-00507 is hereby incorporated into the minutes by reference.

Mayor Tarte explained that the item should be tabled until October 15^th in order to give the public time for input and then consider approval on November 5^th. Chief Hoyle explained that pushing back the approval is a timing issue when considering contract negotiations. Commissioner Travis stressed the importance of approving sooner than later and suggested holding a public hearing and considering approval on October 15^th be contingent on public input.

The Board consensus was to hold a public hearing on October 15^th even though it is not required to by General Statute and consider approval that night if appropriate.

Manager Roberts explained that the amendment of the FY2013 Budget Ordinance was to utilize $22,500 in drug forfeiture funds and establish a K-9 unit. Chief Hoyle explained that the training process for the dogs is six weeks and the ongoing cost will be within budget. Commissioner Hare questioned why two units and not one to start. Chief Hoyle explained that the dogs will not work for two handlers; therefore, two units are necessary to cover all shifts. Attorney Brown added that there is also a 5 year guarantee on the dogs.

A motion was made to approve the FY2013 Budget Ordinance amendment. 

Ordinance 2012-00508 is hereby incorporated into the minutes by reference.

Manager Roberts explained that Huffstetler Group, Inc. was the lowest responsible bidder and asked that the Board authorize staff to execute a contract to install sidewalks on Nantz Road, West Catawba Avenue and Westmoreland Road.

Commissioner Rinker made a motion to award the sidewalk contract to Huffstetler Group and authorized staff to execute the contract. Commissioner Hare seconded the motion and it passed unanimously, 5-0.

The bid tab sheet is hereto incorporated into the minutes.

A motion was made to approve the consent agenda. 

A motion was made to approve the consent agenda.

A motion was made to approve the consent agenda.

• Blythe Construction has finished paving
• Wayfinding signs (7) have been installed and the remaining signs will be installed by the end of October
• Street sweeper will be delivered on Wednesday, October 3^rd

• Synchro modeling presentation from Aecom will be done on October 15^th
• Catawba Avenue/Hwy. 21 intersection improvements have been approved by NCDOT
• North Ferry Street rehabilitated house for Habitat (Attachment 3)
• Crosswalk at Jetton Park encroachment agreement should be complete next week and improvements made within a month.

No old business was discussed.

Mayor Tarte asked if there was something specific or if the topic could be calendared to a future date. Asst. Manager Grant explained that land use was a key item identified as a high priority of the CMP workshop and staff was prepared to proceed with an RFQ to solicit proposals to help identify what land use changes were necessary as it relates to other CMP items. Commissioner Hare proposed that staff move forward with the RFQ process and then the Board will discuss at a future meeting. Board consensus was to follow that approach but not to hire another consultant.

• Fire and Rescue Committee meeting was held on September 26^th and the committee discussed the repairs of Engine 5 and the draft contract between the Town and the Volunteer Fire Department.
• Revaluation update – some property owners have had their values lowered even before their appeal dates

• LNTC meeting scheduled for October 10^th will be held in Davidson
• Recognized Andrew Grant for his vigilant efforts through the DDI design process
• Recognized Anthony Roberts for getting the Shops on the Green sign redone

• New MPO boundaries were displayed (Attachment 4) that extends north to the Yadkin River and includes I-40 and west into parts of Lincoln County. The MOU will be brought before each Board for approval.
• I-77 widening timeline is being driven by NCDOT

• Attended the ABB grand opening event
• EDC appreciation luncheon will be held on October 4^th at River Run Country Club
• Attended the TAB meeting where Kenton Place received the green light on transportation impact for upcoming rezoning.

• During the CRACK Committee meeting the Pearson Group gave an updated overview on their analysis of the County’s revaluation. 
• Chamber of Commerce
• Political forums to be held on October 4^th and October 11^th
• PARCs Events
• 12^th Annual All American Dog Show will be held on October 6^th
• Tawba Walk Art Crawl will be held on October 19^th
• Boo Bash will be held on October 27^th
• Basketball registration (Ages 5-18) is now open
• Dolphin Tale movie at Kenton Place on October 12^th
• Pickleball (Ages 50+) will be held on October 4^th

• Serving on advisory committee for the UNC Systems Strategic Plan

Mayor Tarte called for a motion to go into closed session to discuss one real estate matter and several contract matters under attorney-client privilege.

A motion was made to go into closed session at 9:01PM. 

Upon return from closed session, there being no further business to discuss, a motion was made to adjourn the regular meeting at 9:50PM.